Quick Tip: Make a Folder for Images of Art in Client’s Homes

In many of the articles I write on RedDotBlog, I’m asking you to make major life commitments or giving you big marketing strategies. Today I want to invite you to do something that is going to take you all of five seconds: Set up a folder on your computer where you can collect images of your work in client’s homes or businesses, or in public spaces.

This may sound exceedingly simple and elementary, but I’m willing to bet that there are a good number of you who haven’t implemented this simple strategy. I know I’m safe in this bet because I hadn’t set up a client photo folder until a couple of years ago.

Once I did set one up, I was amazed at how frequently I used it. When a client was considering purchasing a piece of an artist’s work, I could go to my file and send the client photos of other installations of that particular artist’s work. If I was promoting an artist in our weekly newsletter, we could include installation photos.

The biggest benefit of the folder, however, is that it serves as a catalyst to remind us to ask for photos from our clients.

Today’s 5-Second Challange: Create your Client Photos Folder

After you finish reading this post, I invite you to open your file explorer and create a new file called “Client Photos” (or whatever makes the most sense to you) in a location that will be easy to find. I have the file in my Google Drive folder so that I can access it from any computer – you could do the same, or place it in your Dropbox folder, or, if you don’t use a cloud backup service, in your documents folder.

Bonus Challenge: Ask a Client for a Photo

April 28, 2015 at 1251PMNeed some photos to begin populating your folder? The best and most reliable way to get these photos is to take them yourself if you have the opportunity to deliver and/or install the artwork. Make sure you take photos with each installation. If possible, try and include your client in the photo.

What if you have failed to take these photos with past sales? Email or call your clients! Asking for photos of your work is a great excuse to get in touch with past clients. Getting in touch with past clients is a great way to remind them of your work, which could potentially lead them to visit your website and look at your current work.

Send a quick email with the subject line: “A quick favor” that reads something like this:

Dear _________,

I hope you are having a great summer!

Several years ago, you acquired the painting “Desert Sunset” from me at the Cave Creek art festival. I hope you have enjoyed the piece and that it has enriched your life and brought beauty into your home.

I have just begun collecting photos of my artwork when it has found a permanent home, and if it would be convenient, I would love to have a photo of your piece to add to my file – it’s one of my favorite paintings!

The photo doesn’t need to be fancy – you could even snap a shot with your phone and email it to me in reply to this message.

I’m including a photo from another client below so you can see what I’m looking for. It’s great to see a little bit of the artwork’s surroundings to help put the work in context.

Thank you in advance! If I may ever be of service, please don’t hesitate to let me know.




Gallery Sales

What if you are selling your work through galleries and they haven’t been getting these photos? I would suggest you contact your galleries and request that they ask for these photos. Suggest that it could be a great marketing tool to remind past clients about the gallery. You could even provide a link to this article!

Share Your Experience

Do you already have a folder for collecting photos from clients? Are you already in the habit of requesting photos from clients? How has this worked for you? I would also love to hear your experience after you request photos from your clients or galleries. Were they responsive? What was the experience like? Share your thoughts, questions, comments and experiences in the comments below!

About the Author: Jason Horejs

Jason Horejs is the Owner of Xanadu Gallery, author of best selling books "Starving" to Successful & How to Sell Art , publisher of reddotblog.com, and founder of the Art Business Academy. Jason has helped thousands of artists prepare themselves to more effectively market their work, build relationships with galleries and collectors, and turn their artistic passion into a viable business.


  1. Great idea. And how nice of you to include a sample email. You couldn’t make it any easier. It’s nice to know it’s OK to ask clients for a photo even if it’s been awhile. Thank you.

  2. I requested this recently, and while I did receive two images, I didn’t love the way one (a sculpture) had been displayed, and how the others (2 paintings) were surround by so much stuff. I’ll be sure to deliver something for displaying the sculpture the next time I make a sale of one. What do I do about the other, 2d images? I won’t ask for another photo. Should I keep it but not use it?

  3. I have been collecting photos, but haven’t made a specific file. It would be so easy to copy each into one place (I like to keep the photo of the art with the collector in the art piece folder) and thanks for a great excuse to contact the ones that got away. I love this idea, thank you.

  4. I think it makes a very good impression when an artist has photos of art in clients’ homes or office on their website or Facebook. If you can’t take the photos yourself you are definitely at the mercy of your client’s photography ability. And, you can only hope your art looks good in their space.

  5. The first time I delivered a painting in a client’s home, she showed me a wonderful room designed around the first painting she purchased from me. There were minimal accessories in the room, so no clutter, and the wall was painted in a complementry color that worked handsomely with the painting. The effect was astounding! I have sold many more canvases to that client and she has treated them all with the same focused attention. I will contact her immediatly and begin my file. It is a wondrful idea.

  6. Thank you for including the email template! I have quite a few photos of my work in clients homes but there are a few that have gotten away, but not for long!
    I also keep all of my photos along with my inventory spreadsheets in Airtable. Its a free account and so useful to keep me well organized!

  7. Thx Jason. A folder is great idea. However, I do post what installs I have snaps of on my website w the happy client. Sounds corny, but It seems a good visual marketing tool.
    And I keep it with pics of press.

    BUT: better… A client folder. This will keep the hunt down in future.

  8. I love the artwork shown in the image after the headline “Bonus Challenge: Ask a Client for a Photo”.
    Do you have a link of the artist, his website or where to buy it or similar ones?

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